Centre for Justice Innovation FDAC Client Privacy Notice
The Centre for Justice Innovation is a charity which seeks to build a justice system which every citizen believes is fair and effective. One of our roles is to provide national leadership to strengthen, expand and champion the Family Drug and Alcohol Court (FDAC) approach. In order to help us understand the work of FDAC and find ways for it to improve, we process, store and share some personal information about FDAC clients.
This notice is intended for FDAC clients. It sets out how we use your data, how we keep it secure and your rights FDAC clients around our data processing. This notice applies only to data about people’s involvement in FDAC. For information about how we use other personal data, including data collected on users of this website, please visit https://justiceinnovation.org/node/29428.
What data do we collect?
- General information about you and your children like age gender and ethnicity
- Information about issues you face like substance misuse, domestic abuse or mental health
- Information about your and your children’s history of involvement with children’s services, education and other agencies
- Information about criminal cautions and convictions you might have
- Information about the way that FDAC has supported you
- Information about how your case went through court and the decisions that the court took
- Information about your attendance at court hearings and other sessions as part of the FDAC process
- Other information which you provide.
- A record of any conversations, enquiries or correspondence which you may have with us.
Unless you specifically volunteer this directly to us we do not collect any personally identifying information such as your name, address or date of birth. However, because there is a risk that someone who knows a lot about you could recognise you from this data, it is still legally considered personal and sensitive personal data.
How do we collect your data?
Your anonymised data is sent securely to us by the FDAC team with whom you are working. Ask your FDAC key worker for more information about how they gather that data.
How will we use your data?
We will analyse your data together with the data on other FDAC clients in order carry out research into FDAC. When we report on our findings we will ensure that it is not possible for anyone to identify you.
We will share your data with two other organisations who are conducting further research into FDAC. These organisations are:
- The National Centre for Social Research, a charity which conducts research. They will use your data to look at whether FDAC makes a difference to the families it works with, by comparing what happens to FDAC clients with families in normal care proceedings. You can find out more about how they use your data at: https://natcen.ac.uk/help/privacy/,
- The Centre for Evidence and Implementation, a company which conducts research for government and charities. They will use your data to try and find out the best way to support families in FDAC. You can find out more about how they use your data at: https://www.ceiglobal.org/FDACPrivacyNotice.
We will not share any personally identifying information with these organisations. All sharing will be conducted via secure email.
We are legally required to explain the legal basis for our use of your data. We process your standard category data, that is non-sensitive data on the basis that we have a legitimate interest in doing so. For any sensitive data, that is any information relating to your health, actual or alleged criminal record, religion, sexuality and so on we rely on the substantial public interest of archiving, research and statistics. You can read more about this within Articles 6 and 9 of the GDPR (link) and Part 1 Schedule 1 of the Data Protection Act 2018 (link).
How will we keep your data secure?
We will take care to ensure that your data is kept secure and that no accidental loss or unlawful disclosure of it takes place and we have put in place relevant technical and organisational security measures to achieve this. All information you provide to us is stored on a secure, cloud-based server which may be transmitted and stored outside of the EEA, and we limit access to the information by our own employees and contractors who are directly involved in processing your data. We will ensure that appropriate data sharing agreements are in place both internally and externally to further protect your information.
How long will we keep your data?
Information from which an individual cannot be identified can be retained indefinitely, where a person can be identified, we are required by law to keep that personal data only for as long as is necessary for the purposes for which we collected it. The period for which we keep your personal data will be determined by a number of criteria, including the purposes for which we are using the information, the amount and sensitivity of the information, the potential risk from any unauthorised use or disclosure of the information, and our legal and regulatory obligations.
You also have the following rights in relation to your personal data
- The right to request a copy of certain information which we hold from which you can be identified and which relates directly to you.
- The right to ask us to correct any personal data that we hold about you that’s inaccurate or incomplete.
- The right to ask us to delete personal data that we hold about you.
- The right to object or restrict how we’re processing your personal data.
If you would like to find out more about how we use your data, ask to see a copy of your your data, or object to the way we are using your data, please email Stephen Whitehead, our Head of Data and Evidence at firstname.lastname@example.org or call our office on 0203 735 9436. Alternatively, you can contact any member of the FDAC team and they will arrange to have someone contact us on your behalf.
The Centre for Justice Innovation is a UK-registered charity (Charity number: 1151939). Our address is:
The Centre for Justice Innovation
170 Kennington Lane
Should you remain unhappy, you also have the right to lodge a complaint with the Information Commissioner’s Office at:
Information Commissioner’s Office
Telephone – 0303 123 1113